Facility Rentals
A Facility Rental Request applies to:
- Any external organization that would like to use Whitfield’s facility.
- A Whitfield teacher or coach who wants to use a Whitfield space on behalf of an external group.
- A Whitfield teacher, coach, parent, or student who wants to use a Whitfield space for a personal, for-profit endeavor.
Request & Approval Process:
- External groups requesting to use Whitfield’s facility must submit this Request Form.
- A representative from Whitfield will reply to inquiries within one week (5 business days).
- Standard facility rental requests may be approved with the initial reply.
- Approval of more complicated requests will require review by Whitfield's Event Committee.
- Any group requesting space for a regular, repeating meeting or event must annually submit a request for renewed approval. A decision will be made based on fulfillment of the guidelines below and the availability of our space.
For all requests, the following guidelines apply:
- Facility rentals may not occur during the school day (week days, 7:30 am - 4:30 pm).
- All athletics spaces are typically available beginning at 6:00 pm (subject to approval).
- The primary spaces available are listed in the matrix below. Specific spaces may be available upon request. In nearly all situations, please expect access to the main building denied.
- Whitfield will not displace its students, faculty or athletes to accommodate a facility rental request.
- To maintain long-term usage, an organization and its participants must remain in good standing (tidy up after usage, pay fees in-full in a timely manner, maintain open lines of communication, maintain upstanding behavior by leadership and participants, etc).
- Whitfield reserves the right to use any space on its campus at any time. Should it need to use a space otherwise reserved for an external group, it will provide advance notice to the extent possible.
- Whitfield reserves the right to terminate a Facility Rental Agreement at any time for any reason. Whitfield will provide advance notice to the extent possible.
RENTAL AGREEMENT OVERVIEW
SPACE & PRICING OVERVIEW
All spaces have a four (4) hour minimum rental fee. If you would like to rent a space for more than four hours for an event such as an athletic tournament or college/camp fair, please send your specific space needs and preferred dates to events@whitfieldschool.org. A representative will contact you directly to share more information and pricing.
| Event Space | Maximum Occupancy | Event Usage (price for up to 4 hours) |
|---|---|---|
| Woods Hall | 600 | $750 |
| Schmitter Gallery | 300 | $750 |
| Cady Gymnasium | 750 | $750 |
| Practice Gymnasium | 100 | $300 |
|
Dining Room (nut-free space)
|
150
|
$300
|
|
Intellectual Commons “IC”
|
75
|
$300
|
|
Classroom
|
24
|
$100
|
ADDITIONAL EQUIPMENT & SERVICES
If services are required above and beyond Whitfield's regular operation, fees for those services will be incurred at the rates listed below.
| Equipment/Service | Hourly Rate |
|---|---|
|
Cleaning
|
$50 - $150
|
|
Security Fees
|
$30 - $60
|
|
Technology Equipment
|
$250 (flat fee)
|
|
On-site Technology Support
|
$225
|